Accommodation
GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent and will handle all related arrangements.
GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted congress rates" and try to obtain your personal data including credit card details.
ON-LINE ACCOMMODATION FORM
SHOW MAP
List of hotels
| Hotel | Price in EUR SGL / DBL |
Distance to the Vienna House Diplomat Prague |
| HEADQUARTER HOTEL | ||
|
Vienna House Diplomat Prague**** standard room |
115 / 115 | venue |
| HOTELS CLOSE TO THE VENUE | ||
| EA Jelení dvůr*** | 80 / 80 | 15 min walk |
|
Avion*** Price for the period - December 8-11 2020 |
52 / 56 | 7 min by tram |
|
Avion*** Price for the period - December 11-13 2020 |
70 / 75 | |
| Krystal*** | 44 / 52 | 10 min by tram |
All rates quoted are per room per night including breakfast and 10% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Please note that price of accommodation is not included in the registration fees.
Group reservations
Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Congress Secretariat at
Individual reservations
To make a hotel reservation, it is necessary to fill in the ON-LINE ACCOMMODATION FORM within the on-line registration form. Your password is the same for both on-line forms.
Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible.
A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.
Any change or cancellation of the hotel reservation must be sent in writing at Do not contact hotels directly.
In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.
Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.
Cancellation conditions
The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.
EA Jelení Dvůr, Krystal
| Cancellations received | Cancellation fee |
| before November 10, 2020 | full refund, handling fee of 30 EUR will be deducted |
| November 11, 2020 – November 27, 2020 | one-night cancellation fee |
| From November 28, 2020 incl. no show | 100% cancellation fee for each cancelled night |
Avion
| Cancellations received | Cancellation fee |
| before October 20, 2020 | full refund, handling fee of 30 EUR will be deducted |
| October 21, 2020 – November 16, 2020 | 50% cancellation fee of cancelled accommodation |
| November 17, 2020 – November 26, 2020 | 85% cancellation fee of cancelled accommodation |
| After November 27, 2020 incl. no show | 100% cancellation fee for each cancelled night |
Vienna House Diplomat Prague
| Cancellations received | Cancellation fee |
| before October 2, 2020 | full refund, handling fee of 30 EUR will be deducted |
| October 3, 2020 – October 17, 2020 | 25% cancellation fee of cancelled accommodation |
| October 18, 2020 – November 1, 2020 | 50% cancellation fee of cancelled accommodation |
| November 2, 2020 – November 16, 2020 | 75% cancellation fee of cancelled accommodation |
| From November 17, 2020 incl. no show | 100% cancellation fee for each cancelled night |
In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.
Methods of payment
Accommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.
2. Bank Transfer
The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.
Please note that bank transfer payments will only be accepted by 26 November 2020. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.